Public Sector

Challenge:

A treasury in the UK had the review cycle for government files shortened from 30 to 20 years, and needed to complete the transition to the 20-year rule by 2024. This meant the treasury had to double the rate at which it reviewed its files while adhering to the exacting demands of the treasury and other key regulators.

Capabilities:

Iron Mountain demonstrated deep understanding of the requirements and activities involved in the program with its Records & Information Management solution. Iron Mountain provided adept management of the three-way collaboration with the treasury and other key regulators from which progress could be easily tracked in the comprehensive custom reports generated on-demand.

Value prop:

• Improved reporting and progress tracking
• Consistent delivery against targets
• Compliance with stringent key constituent standards for permanent record preservation

Solution to help:

Information governance advisory services

Inventory management and reporting

Retention and privacy policy management

Challenge:

A department in the UK generated lots of documentation and was required to identify records for permanent preservation. The timeframe for releasing records to the public had also been reduced from 30 to 20 years, placing extra demands on the department. With the public records due to be released to the public, the department went in search of greater efficiencies.

Capabilities:

Iron Mountain collaborated with the customer to design and provide a customized solution for management of their records. By placing all its records management business with Iron Mountain, the department standardized processes, reduced storage costs, and made the box or file retrieval available with next day delivery as standard with Iron Mountain’s offsite storage solution.

Value prop:

• Better storage utilization and efficiency
• 99 per cent record retrieval and delivery success
• 10 per cent saving expected on storage costs

Solution to help:

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Document Imaging

Records Storage

Challenge:

A large Federal Government found it difficult to manage and track information as government information was growing. A “space vacuum” was created, which occurs when space is sucked up by unnecessary tasks and physical items like files, boxes, and old IT equipment. Another major challenge for the customer was to get the most value out of the space they had.

Capabilities:

Iron Mountain offered an end to end process with its Clean Start solution that analyzed records, reviewed key government workflows to see if converting to more digital processes would be beneficial, and coordinated Secure Paper Destruction and Secure IT Asset Disposition to free valuable space.

Value prop:

• 一个干净的开始咨询强调什么be done to maximize space and improve processes. A best practice plan with various improvements that would help address real estate, records, and information savings goals was created.
• Moving physical records, back-up tapes, disks and other electronic media to a compliant off-site storage facility was a low-hanging opportunity for regaining real estate, and helping to ‘Reduce the Footprint’ targets.
• Destroying outdated records / files or electronic media that was past retention helped to reduce the amount of on-site information and compliance risk.
• Physical records were reduced by converting a subset of critical information to digital formats.

Solutions for help

Clean Start

Records Storage

Secure Destruction

Digital Solutions