Monetary impact
How long did it take for digitisation to impact your bottom line?
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Digitally transform your business and centralise your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your goals through a series of Backfile Conversion, Day Forward Scanning and Scanning On-Demand programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.
Scroll over each box & learn what to ask to calculate your organisation’s return on (digital) investment.
How long did it take for digitisation to impact your bottom line?
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What did you save on paper and printing?
What about in storage space and equipment?
任何储蓄在人员等相关资源,business insurance or utilities?
How many employee hours are you saving due to improved workflows?
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How much faster can you find information?
Has collaboration across offices improved?
How much more productive or efficient are business processes?
How much time and labor are you saving by making compliance easier?
How much more accurately can you provide information for audits?
How much faster can you find information to satisfy or avoid audits?
Has there been a reduction in fines?
How is digitisation affecting customer satisfaction and retention?
How much faster are you responding to customer requests?
Are you seeing a reduction in errors or wasted time in serving customers?
Is it easier to meet and exceed expectations?
Of organisations achieve payback in under 18 months
Employees can spend nearly half of their day looking for paper files
Non-compliance fines can reach millions of dollars
Of organisations still rely on paper-based contracts and orders
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more abouttransforming how you access your data.
Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitised, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.
During the digitisation process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitised mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.
With Digital Mailroom solution, you’ll be able to:
*available through storage inIron Mountain InSight®
At Iron Mountain, we offer document scanning services that move your organisation forward. Whether you need a same-day scanning service or bulk scanning of thousands of archived and active files, Iron Mountain can help you transition to a digital workplace and future-proof your business. Here are some of the more specialised services that Iron Mountain offers:
Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs. Backfile Conversion can help you:
Converting all of your legacy paper records to digital files doesn’t make financial sense and can be a daunting task. Instead of doing all your scanning at once, we can help you prioritise and achieve your goals by segmenting it into a series of backfile conversion projects or by establishing Day Forward Scanning and Image on Demand programs.
Stop perpetuating paper in your workplace. Start your digital transformation – scan, index and convert your paper documents when they are produced or received in the normal course of business. Processing paper documents slows down your business and inherently increases privacy, security and compliance risks. Our experts will help you cut paper off at the pass.
We will work with you to identify the points at which paper enters your department or organisation and establish a program that prevents paper documents from entering your workplace.
Whether your goal is big – stopping the flow of inbound paper mail to your entire organisation, or small – removing paper from a single workflow or department, we can help you realise your goal.
Learn more about how our Digital Mailroom solution helps customers say goodbye to paper mail.
Use Iron Mountain Records Management Portal to select the document you would like to have scanned from among the physical records and documents that you have stored with us.
Our team then carefully retrieves, prepares, and scans the document. After scanning, we return the document to its original storage location. We provide you with secure, easy access to the digital document. This pay-as-you-go service minimises costs by allowing you to image only the paper files that you need.
Digitise, store, automate, and unlock the power of your data through the power of automation
More than 100 information governance experts are ready to help grow your program with a comprehensive approach
Strategic cloud data management and secure data storage with a trusted partner
Learn how an intelligent Digital Mailroom service allows you to easily and quickly search your digitised mail from one central, secure location while improving collaboration through approval workflow capabilities.
No matter where you are in your digital transformation journey, delivering real business value from information requires better access, sharing and integration to create a truly collaborative, accurate and easy to use process.
Why digitise? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitising will give you access to the information you need when you need it. Learn more.
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